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The Rules: Committee Meeting Notice Deadlines
The 2016 session committee weeks begin September 16. Did you know there's a difference between session and interim committee notice deadlines? It’s not just guess work -- the House and Senate Rules set definitive deadlines for meeting notices for various points throughout the legislative season. For the majority of the legislative session, Senate will notice meetings 3 weekdays in advance, and House will notice meetings 2 weekdays in advance. During Interim Committee Weeks, House and Senate will notice meetings 7 days in advance.
The Rules for Committee Meeting Notices
|Interim Committee Weeks||House meeting notices shall be released "no later than 4:30 p.m. of the 7th day before the meeting."||House Rule 7.11(d)|
|First 45 days of session||Notices shall be released "no later than 4:30 p.m. of the 2nd day before the meeting" excluding weekends and holidays.||House Rule 7.11(e)|
|After the 45th day of session||Notices shall be provided "no later than 4:30 p.m. on the day before the meeting" including weekends and holidays.||House Rule 7.11(e)|
|Interim Committee Weeks||Meeting notices shall be released at least seven days before the meeting.||Senate Rule 2.6(7)|
|First 50 days of session||Notices shall be released three days before the meeting. (i.e., Proper notice must be published in three weekday
|Senate Rule 2.6(3)|
|After the 50th day of session||Notices shall be provided four hours in advance of the meeting. However, "unless approved by the President, no committee
shall meet after the fiftieth (50th) day of a regular session except the Rules Committee."
|Senate Rule 2.6(6);
Senate Rule 2.9(2)
Learn more about how committee meetings are scheduled and notices released below:
Block Calendars/Authorized Meeting Schedules/Schedule of Meeting Times
The first step in anticipating meetings during any committee week is the release of Block Calendars. The Senate Schedules of Meeting Times and House Authorized Meeting Schedules are single-page, tentative calendars of the committees meeting on a given week, and are typically released a few weeks beforehand.
You can find PDF documents of the
Block Calendars housed on the Tracking Tab under “Legislative
Calendars.” When a calendar is released, the committee meeting events
are also immediately added to the main LobbyTools Calendar, and you can even sign up to be emailed a copy via the Research Desk email alert.
Note that these Block Calendars are just tentative lists of committee meeting dates and times, and often change once the meetings are officially noticed.
Agenda Calendars and Meeting Notices
Meeting Notices both officially confirm the date and time of the committee, and provide a meeting agenda (which includes topics of discussion and any bills that the committee will see).
Both House and Senate have rules regarding how far in advance a committee meeting must be noticed. During Interim Committee Weeks, both chambers will notice meetings seven (7) days in advance. That means that every day, meetings on the LobbyTools calendar scheduled to occur in one week will be filled out with the details provided by the House and Senate.
During the initial weeks of session, Senate will notice meetings 3 days in advance, and House will notice meetings 2 days in advance.
These meeting notices are finalized in the nightly Agenda Calendars released by the House and Senate. Agenda Calendars have the updated list of committee meetings, as well as the official meeting details of any committee for which a notice is due. (So during committee weeks, the Agenda Calendar would include all committee meetings taking place within the seven days time frame.)
You can find PDF documents of the
daily Agenda Calendars housed on the Tracking Tab under "Legislative
Calendars." The events are immediately updated on the main LobbyTools Calendar, and you can even sign up to be emailed a copy via the Research Desk email alert when they are released.
Below is a screenshot of the
Legislative Calendars area on the Tracking Tab, where you can open all
official calendars from the House or Senate.
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